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Online appointments

An online booking system that works the way your business does

Customers book their own appointments in the slots that are actually free, staff see their schedule, and reminders go out automatically. Fewer phone calls, fewer gaps in the calendar.
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From the phone and the diary to online booking

In clinics, salons, gyms, workshops and service offices, a large part of the day goes on the phone booking, moving and cancelling appointments. An online booking system lets customers see the real availability and book on their own, while the business stays in control of the schedule. Reminders go out on their own, and the front desk spends its time on the customers in front of it rather than on the phone.

We know this area first-hand. Kalendar is our own online appointment product, with automation, support for multiple locations, user and group management, a page where customers book for themselves, and an Android and iOS app. If it covers your needs, we will recommend it. If you need something different, such as special availability rules, a deposit through a payment provider, or a link to your CRM and accounting software, we build a custom booking system.

We start with a free call and give you a fixed written quote. We host and maintain the system on our own servers with SSL, monitoring and daily backups, with support in Greek and English.

What's included

  • A booking page for your customers
  • Calendars per staff member, service and location
  • Automatic confirmations and reminders
  • Cancellation rules and no-show tracking
  • Android and iOS app for your staff
  • Hosting, backups and maintenance
  • Support from a team that replies within one business day
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Online booking system features

The essentials an appointment-based business needs, shaped around your own rules.

Self-service booking

Customers pick a service, a staff member and a time from the slots that are genuinely free, on desktop or mobile.

Staff calendars

Each staff member has their own hours, leave and breaks, and sees their schedule in real time.

Multiple locations

Run several locations from one system, with separate services, opening hours and staff per location.

Reminders

Automatic confirmation and reminder messages before each appointment, so fewer bookings are forgotten.

Cancellations and no-shows

Rules for how late a booking can be cancelled or changed, and a record of customers who do not turn up.

Users and groups

Role-based access for reception, staff and administrators, so everyone sees what concerns them.

How we work

From first call to live, in five steps

The same process whether it is a five-page website or a platform your whole company runs on. What changes is the depth of each step, not the order.

01
Discovery call
Thirty to sixty minutes on what you do, who your customers are and what the project has to achieve. We ask about the business problem first and the technology last. No charge, no commitment.
02
Proposal & fixed quote
A written document with the scope broken down line by line, the timeline, the price and what is explicitly not included. You know the full cost before you decide.
03
Design & structure
Wireframes and page structure first, then visual design. For applications, we map the data model and the workflow before writing a line of code — that is where projects are won or lost.
04
Development & review
We build in stages on a staging server you can access at any time. You review real screens as they are finished instead of waiting months for a reveal.
05
Launch & aftercare
Go-live, analytics and Search Console setup, training for your team, written documentation, and ongoing support. Most clients keep evolving their project with us for years.

FAQ

Online booking system — frequently asked questions

Prefer to talk it through? Call us or send a short message — we reply within one business day.

+30 210 60 30 927

If your needs are typical, a ready-made product like Kalendar is usually faster and cheaper. We recommend a custom system when you have special availability rules, complex pricing, or need it connected to a CRM, ERP or other internal systems.

Custom web applications start from €1,200. The final cost depends on the number of locations, your booking rules and the integrations involved. After a short free call we give you a fixed written quote.

Yes. The booking page can be embedded in your current website or run as a separate page with a link you share on social media and in messages.

Through automatic reminders before the appointment, easy self-service cancelling or rescheduling so the slot is freed in time, and a record of no-shows. If you want, we can also add a deposit through a payment provider.

Yes. We can build Android and iOS apps on the same system, for your staff or for your customers. Kalendar already has an app for both platforms.

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Start a project

Let's organise your appointments

Tell us how you take bookings today and we will recommend the right fit, ready-made or custom.

Send us a message +30 210 60 30 927

We reply within one business day.