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Tutoring centres · Schools · Language schools

Management software for schools and tutoring centres

Students, classes, timetables, attendance, fees and parent communication in one system. Built around the way your own school or tutoring centre runs.
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The front office should not run on five spreadsheets

In most tutoring centres the day is split between a spreadsheet for classes, notebooks for attendance, a separate file for fees and phone calls to parents whenever something changes. Every September the timetable is rebuilt from scratch, and every month someone has to work out who owes what.

We build web applications that bring all of this into one place. Student records with guardian details, classes and levels, timetables by room and teacher, attendance taken on a phone or tablet in the classroom, and fees and instalments with a clear view of what is outstanding. Parents can see timetables, absences, test results and announcements from their own account or from a mobile app for Android and iOS.

Every centre works differently: some charge monthly, some by the hour, some by package. So rather than handing you an off-the-shelf program with settings that do not fit, we build the system around your workflow, starting with whatever costs you the most time. We bring over the data from your existing files, walk your office staff and teachers through the system, and after launch we host and maintain it, with support in Greek.

What's included

  • Student and guardian records
  • Classes, rooms and timetables
  • Attendance from a phone or tablet
  • Fees, instalments and outstanding balances
  • Parent accounts and notifications
  • Roles for office staff, teachers and management
  • Hosting with SSL, monitoring and daily backups
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One system for the whole operation

From enrolling a student to keeping parents informed, without entering anything twice.

Students and classes

Student records with guardians, classes, levels and history, organised by school year.

Timetables

Schedules by room, teacher and class, with clash checks whenever something changes.

Attendance

Teachers take attendance on their phone in the classroom and the office sees it straight away.

Fees and payments

Monthly fees, packages or instalments, with an outstanding-balance list, reminders and a payment provider connection where needed.

Parent updates

Announcements, absences and test results sent by email or as a phone notification.

Mobile app

An optional Android and iOS app from one codebase, for parents, students and teachers.

How we work

From first call to live, in five steps

The same process whether it is a five-page website or a platform your whole company runs on. What changes is the depth of each step, not the order.

01
Discovery call
Thirty to sixty minutes on what you do, who your customers are and what the project has to achieve. We ask about the business problem first and the technology last. No charge, no commitment.
02
Proposal & fixed quote
A written document with the scope broken down line by line, the timeline, the price and what is explicitly not included. You know the full cost before you decide.
03
Design & structure
Wireframes and page structure first, then visual design. For applications, we map the data model and the workflow before writing a line of code — that is where projects are won or lost.
04
Development & review
We build in stages on a staging server you can access at any time. You review real screens as they are finished instead of waiting months for a reveal.
05
Launch & aftercare
Go-live, analytics and Search Console setup, training for your team, written documentation, and ongoing support. Most clients keep evolving their project with us for years.

FAQ

School and tutoring software FAQ

Prefer to talk it through? Call us or send a short message — we reply within one business day.

+30 210 60 30 927

Off-the-shelf programs cover the basics but often do not match how you charge, organise classes or talk to parents. A custom system is built around your workflow and grows with you. If a ready-made tool would do the job, we will tell you.

Custom web applications start from €1,200, and the final price depends on the features you need. Mobile apps are priced on request. After a free call we send you a written proposal with a fixed price.

Usually, yes. We import students, guardians and classes from your existing files so you do not have to type them in again.

The application runs over SSL, each user only sees what their role allows, and we keep daily backups on our own managed servers. We design data retention and deletion with you, based on your GDPR obligations.

Not necessarily. The web application works well on a phone. A mobile app can be added later if you want push notifications or quicker access for parents.

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Start a project

Let's look at how your centre runs

Tell us how many classes you run and what takes up your time. We reply within one business day with a proposal and a fixed price.

Send us a message +30 210 60 30 927

We reply within one business day.